Microsoft Word 2007 to 2016

Section Two: 1 2 3 4 5 6 7

Setting up Page Margins

If you look at the ruler bar on the left of your screen, you'll see blue (or grey) areas at the top and bottom of the left ruler, and a white area in the middle. The blue areas are your top and bottom margins. You can't move your cursor above the top margins, or below the bottom one. Quite often, you'll want to change the amount of space used for the margins.

If you can't see a ruler on the left hand side, either select it from the Show/Hide panel on the View ribbon at the top of Word. Or click the ruler icon near the top right, if you have Word 2007:

Display the ruler bars in Word 2007 and Word 2010

We'll adjust the Top margin for our report. The ruler bar on the left of the screen currently looks like this:

Top margin

As you can see, there's a blue area to the left, and underneath a white area (this is grey and white in Word 2010). If you trace your finger from the bottom of the blue area across and to "Constable Tucker's Crime" you'll find they match up exactly. This is the top of our page. You can't move your cursor above the white area and into the blue area. But you can change the size of the blue area, and therefore your top margin.

There are a couple of ways you can change your margins in Microsoft Word. We'll start with the tricky way!

  • Move your mouse pointer half way between the blue area and the white area
  • Your mouse pointer will change to the shape of a double arrow:

Top margin arrows

  • Next, hold down your left mouse button
  • Your screen should now look like this:

Top margin line

Notice the thin dashed line running across the page. This is your current top margin

  • With your left mouse still held down drag your mouse downwards
  • The thin dashed line will move with your mouse
  • Let go of your mouse button when you see about 2.5 at the top of the blue area

The margin has been changed

Notice how your top margin jumps down when you let go of your mouse button. You'll have a bigger gap at the top, and therefore more space.

OK, that was the tricky way to adjust a top margin. Let's look at another way to change your page margins in Microsoft Word.

Changing Margins via the Page Layout tab

Another way to change your page margins is via the Page Setup dialogue box. Try the following:

  • Click Page Layout at the top of Microsoft Word (Just Layout in later versions)
  • From the Page Layout or Layout tab, locate the Page Setup panel:

The Margin item on the Page Setup panel in Word 2007 and Word 2010

Page MArgins in Word 2013

There is already a Margins option. Click this to see some pre-set margins. You can select one of these, if they are what you need. But click the Custom Margins option at the bottom to see the following dialogue box:

The Page Setup dialogue box

Another way to display the same dialogue box is to click the small arrow in the bottom right of the Page Setup panel:

Shortcut to Page Setup dialogue box

But as you can see from the Page Setup dialogue box, you can set the Top, Bottom, Left, and Right margins from here. Try the following:

  • Click inside the Top text box, the one highlighted and with 2.25 cm in it
  • Use your backspace key to get rid of the 2.25 cm
  • Type in the number 5 (1.97 in inches)
  • Click the OK button
  • This will give you a top margin of 5 centimetres

Change all the margins of your report so that they are the following

Left 3 cm (1.18 inches)
Right 4 cm (1.57 inches)
Top 5 cm (1.97 inches)
Bottom 3 cm

And that's all there is to it! In the next section, we'll look at some Cut, Copy and Paste techniques. Before we leave this section, one extra piece about Tabs.

Remember how you set out the address for Review number one? You used right alignment. So your address looked like this:

Mr Irate
12 High Street
Evercrease
EV1 EV1

If you wanted the left side of the address in a straight line, you could use tabs.

  • Highlight all the lines of the address
  • Click the left align icon to set the address back to the left hand side
  • Bring up the Tabs dialogue box, like you did previously (Home > Paragraphs panel)
  • Enter a tab stop position of about 10 cm (3.93 inches) and click the Set button
  • Then click OK
  • Position your cursor at the start of each line
  • Press the tab key on your keyboard

The result is this style of address:

Address right-aligned and right-justified

 

In the next part, you'll learn different techniques for cut, copy and paste.