Microsoft Word 2007 to 2016

Section One: 1 2 3 4 5 6 7 8

 

Adding an Address to a Letter

If you haven't already done so, open your Library Complaint letter. With the file open, do the following:

  • Position your cursor so that it is flashing before the letter "D" of "Dear sir or Madam"
  • Hit the Enter key on your keyboard about 5 or six times
  • This will give you a bit of room to type the address. We'll get rid of any unnecessary space later.
  • Your letter should now look something like this one

Letter opened in Microsoft Word 2007 and 2010

  • Move your cursor right up to the top, to the first line
  • Type in Mr Irate's address. It's this:

Mr Irate
12 High Street
Evercrease
EV1 EV1

When you have finished typing the address, it should look like this:

An address added to the letter

If you have too much space between the postcode and "Dear Sir or Madam" you can remove it by doing this:

  • Position your cursor so that it is flashing before the letter "D" of "Dear sir or Madam"
  • Hit your Backspace key a few times to get rid of any unwanted blank lines
  • Your text will move up one line with every tap of the backspace key

We'll now highlight the address and move it the right. So, using one of the highlighting techniques you have learnt, highlight the address and only the address. When you have finished, it should look like this one:

The address has been highlighted

Once we have highlighted the address we can align it to the right. To do that we use the alignment icons on the Home tab at the top of Microsoft Word. The alignment icons look like this:

Alignment icons in Word 2007 and Word 2010 are on the Paragraph panel
Word 2007 Alignment options

 


Word 2010 to 2016 Alignment options

 

The first alignment icon is Align Left; the second one is Centre Align; the third one is Align Right; and the fourth one is Justify.

With your address highlighted, click each of the align icons in turn, just to get a feel for how they work. Finally, click Align Right, the third icon. Your address should now look like this:

The address has now been right-aligned

It doesn't look too neat and tidy, and we'll see how to straighten the left side of the address later, when we get on to document tabs. The lesson here, though, was all about highlighting. And, most importantly, that only highlighted text is affected by changes you make. All the other text remained exactly the way it was.


In the next part, we'll take a look at how Word deals with spelling and grammar errors.