Microsoft Word 2007 to 2016

Section Ten: 1 2

Word Table Styles

We'll use Table Styles to format the second table. Along the way, you'll learn how to delete rows and columns, how to change the height and width, and how to create a table using the table dialogue box. The table you'll design will look like something like this:

A table with a style applied

First, we'll create the blank table itself. So give yourself some space on your page by hitting the Enter key on your keyboard a few times. Type the heading for the table. Now click on the Insert tab at the top of Microsoft Word.

Click the Table item again. This time, select Insert Table from the menu:

The Insert Table menu in Word 2007 and Word 2010

When you click on Insert Table you'll see the following dialogue box appear:

The Insert Table dialogue box

Enter 7 for the number of columns and 7 for the number of rows. Then click OK. You'll see your 7 by 7 table appear on your page.

However, we've made a mistake because we only need 6 columns. To delete one of them, click in any cell of the final column. Click on the Layout tab at the top, then click the Select item. From the Select menu, choose Select Column:

The Select menu

Your table will then look like this:

A column selected in a a table

To delete the column, make sure the Layout tab is selected at the top of Word. Locate the Rows & Columns panel and the Delete item:

The Rows & Columns panel in Word 2007 and Word 2010

Rows & Columns in Word

Click on Delete to reveal the following menu:

The Delete menu

Select Delete Columns from the menu. The column or columns you have selected will then be deleted.

(Note that from the Rows & Columns panel you can also add a new column to the left or right of the one you have selected. You can add a new row in the same way.)

Now that we have a bare table of 6 columns and 7 rows, we can add the data. For the top row, type the following, one item to each cell (without the commas). Leave the first cell blank, though:

Castle, River, Town Hall, Museum, Gardens

For the first column, type the countries:

USA, Wales, Scotland, Ireland, Japan, Others

For the data, type the following into the cells:

Table data

When you're done, your table should look like this:

A Word table with column and row data

Now align the text and the numbers so that they are centre aligned. You did this for the previous table. (Select the whole table using the Layout panel, then use the Alignment panel to centre everything.)

Now that everything is nicely centred, we can increase the height and width of the cells. To do that, select your entire table again. Still on the Layout panel, locate the Cell Size panel:

The Cell Size panel

Change the Height to 1 cm and Width to 2.5 cm (in inches 0.4 and 1).

Your table should now look like this:

The cells have been widened

Now that we have all the text and numbers finished, we can apply a style. This is quite easy.

Click anywhere inside of your table. Now click on the Design tab at the top of Word. Locate the Table Styles panel:

The Table Styles panel

Table Stlyes panel in Word

You can click on any of the styles and your table will update itself. To get back to no style at all, select the first item, the one highlighted in the image above.

But click the bottom arrow on the styles area to see more appear:

The Styles menu

The one we chose at the top of this lesson was "Medium grid 1 accent 2". Feel free to select one that catches your eye, though. You don't have to go with ours. Try them all out to see what they look like.

Note the menu items at the bottom. If you designed your own table style, like we did for the first one, you can click New Table Style. You can then add that style to the list above.

Here's our finished table, with a different style chosen:

A style has been selected for the Word table


And that's it for tables. There's a lot more you can do with them, so have a play around with the various options and see how you get on. You should have enough information to create something very impressive!

In the next section, you'll learn about document collaboration.