How to Edit Text in a Cell

In the previous part, you created a simple Excel spreadsheet. You'll now learn how to edit text in a cell.

To change the text in cell A1, you can just click inside of the cell and start typing. Anything you had there previously would be erased. But if you just want to edit the text (if you've made a spelling mistake, for example), then this is no good. If you want to keep most of the text, and just make minor changes, then you need to do something else.

In the image below, you can see what's known as the Formula Bar. The Formula Bar is like a long textbox that you can click inside and start typing. Here's what it looks like in Excel 2007:

Excel 2007 Formula bar

And here it is in Excel 2010 to 2016:

The Formula Bar in Excel 2013

To edit a Cell in Excel, first click inside the cell you want to edit (A1 for us). Then click inside the formula bar. Notice where your cursor is now:

Text in the Formula Bar

The image above shows that the cell A1 is active, but the cursor is inside of the formula bar.

With the cursor in the Formula Bar, try changing the text "Numbers" to "Add these Numbers". Press the Enter key when you've made the changes. Your spreadsheet should look like ours below:

The text in the Formula Bar has been changed

Notice that the active cell is now A2, and that the Formula Bar has a 3 in it.

However, there's a problem. There's not enough room in cell A1 for our new text. Part of it seems to be in the B column.

The solution is to widen the whole of Column A. Try this:

  • Move your mouse up to the start of the A Column
  • The pointer will change shape and now be a black arrow

The pointer has changed shape

  • Move your mouse over the line that separates Column A and Column B
  • Your mouse pointer will change shape again, this time to a cross with arrows

The mouse pointer is now a cross

  • When you see the new shape, hold down your left mouse button
  • Keep the left mouse button held down, and drag your cross to the right
  • Once you have all the text in the A column, let go of the left mouse button. The images below show the process in action (the top two are from Excel 2007 and the bottom two are from Excel 2010 to 2016):

The Column is being Widened      All the text is now in Column A

    

You can make the height of the Rows bigger or smaller by using exactly the same technique.

The numbers, however, don't look very tidy. We'll now see how to centre them, and the text as well.