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Preview your Microsoft Word Documents before Printing

As it's name suggests, Print Preview lets you to see what a document would look like if it were printed out. This allows you to make changes and revisions to your document, if you don't like the way it looks.

To bring up Print Preview, do the following:

  1. Click File from the menu bar
  2. From the drop down list, click Print Preview
  3. You are taken out of your Print Layout view
  4. You can now examine what your document will look like when it is printed out

When you're in Print Preview, the toolbar will change. It will look like this:

The Print Preview toolbar

 

Zoom

If things look too small in Print Preview, there are two way to zoom in closer. You can click the magnifier, which is the second of the two icons. Then click the page you want to zoom in on with your left mouse button. To zoom out again, click your right hand mouse button.

The second method is to click the black down-pointing arrow, just to the right of 25%. You'll get a drop down list of values. Click one with your left mouse button:

Click a value to zoom in or out

 

View Multiple Pages

Another handy icon on the Print Preview toolbar is the Multiple Pages icon, the fourth one along. Click on the icon with your left mouse button to get the following:

View Multiple Pages

There are six Multiple Page options to choose from. Click the second one to view two pages at a time. "1 x 2 Pages" means one row, with 2 pages in the row.

But zoom in on your new Header and see what it looks like close up. When you have finished viewing your work, click the "Close" button on your Print Preview toolbar. You will be taken back to your Print Layout view.

Having seen what your Header looks like, we can now move on to inserting some page numbers. We'll insert the page numbers into the Footer area of the Page.

 

Learn how to insert page numbers in Microsoft Word -->

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