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Creating Multi-Page Documents in Microsoft Word

In this section, you're going to create a document with more than one page. You'll learn how to insert a file into your Word document. You'll add a header and footer to your document, and put some page numbers at the bottom. You'll also learn about Page Preview.

First, there is a file you need for this section. It's is a plain text file. Instead of left clicking the link below, click on the link with your right mouse button. From the menu, Choose either "Save Targe As" (Internet Explorer), or "Save Link As" (Firefox/Netscape). Save it to your own hard drive. Make a note of the location where the file is being saved to. Here's the file, then:

Right Click here to save the file you need for this section

So, off we go. Let's see how to insert this text file into a Word document.

Open a new Microsoft Word Document. If you already have Word opened, you can click on File in the menu bar. From the drop down menu, select New. From the dialogue box that appears, choose Blank Document.

Before we insert the text file, we can set up our margins and tabs. To set the margins for the entire document, do the following:

  • Click File from the menu bar
  • From the drop down menu, select Page Setup
  • Enter the same values in the text boxes as the one below

The Page Setup dialogue box

The values to set are these:

Top - 2.5 cm
Bottom - 2.5 cm
Left - 3.5 cm
Right - 3.0 cm
Header - 1.25 cm
Footer - 1.25 cm

When you're done, click OK. You will be returned to your blank page.

We're going to set up a Tab Stop for the first line of each paragraph. We can then indent by pressing the Tab key on the keyboard. To set a Tab stop, do the following:

  • Click Format from the menu bar
  • From the drop down menu select "Tabs"
  • The following dialogue box appears

Tabs dialogue box

We're going to change the Default tab stop. A default is a number that is built into the programme. If you look at the top right of the Tabs dialogue box you'll see the figure of 1.27 cm for the "Default tab stops". This default number will be the same for everybody with the same version of Microsoft Word. You can, of course, change it. But what you are changing here is the size of the jump that the cursor makes when you press the Tab key on your keyboard. So with the cursor blinking on the first line, when you press the tab key, your cursor will jump 1.27 centimetres.

  • Click inside the text box next to "Default tab stops". Delete the number 1.27 and type in 1.5 instead
  • When you have finished, click the OK button
  • On your new blank page, make sure your cursor is blinking at the start of a line
  • Press the tab key on your keyboard
  • Your cursor should now jump 1.5 centimetres.

All right, time to insert the text file. We'll do that on the next page.


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