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Adding an Address to a letter

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How to Add an Address to a letter in Microssoft Word

If you haven't already done so, open your Library Complaint letter. With the file open, do the following:

  1. Position your cursor so that it is flashing before the letter "D" of "Dear sir or madam"
  2. Hit the Enter key on your keyboard about 5 or six times
  3. This will give you a bit of room to type the address. We’ll get rid of any unnecessary space later.
  4. Your letter should now look something like this one

What your letter should look like now

  1. Move your cursor right up to the top, to the first line
  2. Type in Mr Irate’s address. It’s this:
Mr Irate
12 High Street

When you have finished typing the address, it should look like this:

The address is typed on the left

If you have too much space between the postcode and "Dear Sir or Madam" you can remove it by doing this:

  1. Position your cursor so that it is flashing before the letter “D” of “Dear sir or madam”
  2. Hit your Backspace key a few times to get rid of any unwanted blank lines
  3. Your text will move up one line with every tap of the backspace key

We'll now highlight the address and move it the right. So, using one of the highlighting techniques you have learnt, highlight the address and only the address. When you have finished, it should look something like this one:

The whole address is highlighted

Once we have highlighted the address we can align it to the right. To do that we use the alignment icons on the tool bar. The alignment icons look like this:

The Align toolbar

If you can’t see the alignment icons on your toolbar, do the following:

  1. From the Menu bar, click View
  2. Click on Toolbars
  3. A sub menu appears
  4. Click Formatting, second from the top

The formatting toolbar

The alignment icons should appear on your toolbar.

The first alignment icon is Align Left; The second one is Centre Align; The third one is Align Right; and the fourth one is Justify

With your address highlighted, click each of the align icons in turn, just to get a feel for how they work. Finally, click Align Right, the third icon. Your address should now look like this

The address is now aligned to the right

It doesn't look too neat and tidy, and we'll see how to straighten the left side of the address later, when we get on to tabs. The lesson here, though, was all about highlighting. And, most importantly, that only highlighted text is affected by changes you make. All the other text remains exactly the way it was.


In the next part, we'll take a look at how Word deals with spelling and grammar errors.

Learn how to use the Spellchecker in Word -->

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