Assign your Word Macro to a Key on your Keyboard
We're going to create a new Macro for this lesson. The
Macro will insert a textbox onto the page for us. It will do this when
we press certain keys on the keyboard.
To create our new macros and then assign it to the keyboard, do the
following. (Actually, you do it the other way round: assign the key
first, then record the macro!)
Position your cursor at the start of a new
Click on Tools from the menu bar
From the drop down menu, click on Macro
From the sub menu, select Record New Macro
The Record Macro dialogue box appears
Type in a name for the new macro. Called it
To assign the macro to the keyboard, click the
keyboard icon, as in the image below:
When you click on the Keyboard icon, a new dialogue box
appears. This one:
The part we're interested in is the text box underneath
Press new shortcut key, right at the bottom.
Click your cursor inside the text box
Press the F2 one key on your keyboard
Your textbox will say this underneath it:
As you can see, it says Currently assigned to: MoveText. What
it's telling you is that they key F2 already has a shortcut assigned
to it. So we can't use F2 for our macro.
Click inside the textbox again, and delete
F2 by hitting the backspace key on your keyboard
Hold down the Ctrl key on your keyboard
Keep the Ctrl key held down and press the number
1 on your key board. (NOT the number 1 above the QWERTY keys, but
the number 1 on the right hand side of your keyboard. Make sure the
Num Lock is on.)
Your "Press new shortcut key"
textbox will now look like this one below:
As you can see, it now says Currently assigned to:
Unassigned. (If yours does not say Unassigned, then try a different
number. ) That means no other shortcut is using these key combinations.
So we can go ahead and use them for our macros.
To use them for your macro, click the "Assign" button:
Click the Close button
You will be returned to your document
The recorder will be displayed again, waiting
for you to record your new macro.
To record your new macro, do the following:
With the recorder displayed, click on Insert
from the menu bar
From the drop down menu, click Text Box
Move your mouse pointer down to your white page
(the pointer will have the little cassette tape under it)
Hold down your left mouse button
Keep the left mouse button held down and drag
your mouse outwards until you have a decent-sized text box
Let go of your mouse button. Then click the
Stop button on the Recorder
Your macro is now recorded. Time to test it out to see
if it works. To test out your new macro, do the following.
Get rid of the text box on the page by clicking
Edit from the menu bar (make sure your text box has the white
squares around it. If not, click on the text box with your left mouse
From the drop down Edit menu, click on
The text box is deleted from your page
Hold down the Ctrl Key on your keyboard
Keep the Ctrl Key held down
Press the number 1 on your keyboard,
the same number 1 that you used when recording your macro
A text box will appear on your page
If you didn't get a text box on the page, then something
went wrong. So no choice but to try again! You can record over the InsertTextBox
macros just like you did before, if a mistake was made.
So there you have it: a handy shortcut every time you need a text box.
All you have to do is press Ctrl and then the number 1
key. A text box will pop up on the page. It will pop up in exactly the
same position each time you use the shortcut. But text boxes are easy
to drag around and position elsewhere.
We'll now see how to assign a macro to the toolbar.
Learn how to assign a Macro to the
Word Toolbar -->
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